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Caroline Woodburn
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P. O. Box 9570, Amarillo, TX 79105-9570

w5.co.potter.tx.us/districtclerk or www.idocket.com

Information Management Policy

Art. 51.303 of the Texas Government code designates the District Clerk as the official custodian of the court records. In that capacity, the District Clerk is required to carefully maintain and arrange the records deposited with the clerk. The Clerk is further charged in Art. 51.304 with the duty of permanently preserving the records. Therefore it is important that the Clerk establish a responsible, accurate, and efficient information management program.

Method of Delivery

Statute 51.318 mandates the District Clerk to receive fees for providing specific information regarding court information including cause number and for providing searches to ascertain the existence of an instrument or a record. In order to avoid confusion or errors, it is preferable to receive request information in writing. The clerk suggests the following methods to obtain specific case information.

1. By personal inspection.Those who wish to obtain information about a court case may appear in person at the office of the District Clerk located at 501 S. Fillmore Street, Suite 1-B, Amarillo, Texas.The Clerk maintains a computerized database and provides public access computer terminals for inquiry into that database.A cause number is required to locate case files. The District Clerk also generates numerous statistical and administrative reports that are available for purchase (see fee table below).

2. Written requests.For those who cannot or do not wish to personally visit the office, written requests may be mailed to P. O. Box 9570, Amarillo, TX79105-9570. A request form is available on the Clerk's web page for download at: w5.co.potter.tx.us/districtclerk/forms.htm.

3. Internet access.Internet access to case history and scanned images can be obtained at www.idocket.com. Case numbers and basic information from 1988 forward can be easily located by using the search capabilities on the web site. The basic information on a case is free to the general public with advance search capability of the case history available through subscription fees. A third-party service provider maintains this site. Scanned images from 2003 are now available on iDocket.com. See the web site for more information regarding access and subscription rates.

Fee Table

Type of Request Amount of Fee Authority
Certified Copies 1.00 per page plus postage 51.318 Tex. Gov. Code
Non-certified Copies - by mail 0.50 per page plus postage 51.318 Tex. Gov. Code
Statistical/Administrative Reports - by mail 0.25 per page plus postage 51.318 Tex. Gov. Code
Case History reports - non-certified - by mail 0.25 per page plus postage 51.318 Tex. Gov. Code
Case History reports - certified - by mail 1.00 per page plus postage 51.318 Tex. Gov. Code
To search for a cause number 5.00 per name per docket 51.318 Tex. Gov. Code
To ascertain the existence of an instrument or record 5.00 per record 51.318 Tex. Gov. Code

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